Student Records

Transfer Credit

To be eligible for acceptance of previously-earned credit, students must be currently enrolled at St. Louis Community College as a regular student (seeking a degree or certificate) with a declared program of study.

Students should have official transcripts mailed to the Registrar’s office.

Transcripts from other postsecondary institutions and military service will be evaluated. Credits in which passing grades have to be earned will be accepted and counted in transfer as they fulfill STLCC’s program and degree requirements. Transfer credits will be evaluated for degree and prerequisite requirements in the same manner as credits earned at St. Louis Community College.

A transfer student may invoke the college’s transfer appeals process to challenge institutional decisions on the acceptance of credits from regionally accredited Missouri public colleges and universities or those that have been advanced to candidacy status by the Higher Learning Commission of the North Central Association.

Accepted transfer credits will be included in the cumulative hours credit at STLCC. Grades earned at other institutions are not recorded and are not made part of the cumulative grade point average at STLCC.

Transcript Services

Official transcripts of grades and credit hours earned at the college are issued only by the Registrar’s office at this location and address:

Registrar's Office
St. Louis Community College
5600 Oakland Ave.
St. Louis, MO 63110
314-539-5159

Transcripts may be requested by completing a transcript request at getmytranscript.org.

A $5 fee is required for each transcript. Transcripts will not be processed for students with outstanding financial obligations at the college, such as library, parking fines, outstanding loans or financial aid debt.

Students with access to Banner Self-Service may view grades and print unofficial transcripts by going to https://www.stlcc.edu/departments/information-technology/banner-selfservice/.

Unofficial, free transcripts are available through a campus advising office. Students are advised to purchase a copy of an official student transcript for their records and for making copies as needed.

Transfer to Another School

Admission regulations for transfer students vary among receiving colleges and universities. Therefore, students planning to transfer credits to another college or university should contact the college or university prior to enrollment. Although the acceptance of credit is at the discretion of the transfer school, STLCC does have articulation agreements that can facilitate transfer. Generally, college transfer program courses will satisfy various department, elective and degree requirements at receiving schools. Although career programs and courses are designed primarily to support transition to work, some courses and programs are accepted by other colleges and universities. Students in career programs who plan to transfer should check with the receiving school to learn more about what will transfer.

Students completing STLCC’s Missouri General Education requirements will receive certification on their transcripts. This certification satisfies all general education requirements of Missouri public colleges and universities except the University of Missouri-Columbia. The University of Missouri-Columbia will accept the General Education block if the Associate in Arts degree has been completed. 

The following Missouri colleges are signatories of the General Education agreement:

Missouri Two-Year Institutions

Crowder College
East Central College
Jefferson College
Metropolitan Community College
Mineral Area College
Moberly Area Community College
North Central Missouri College
Ozarks Technical Community College
St. Charles Community College
St. Louis Community College
State Fair Community College
Three Rivers Community College

Missouri Four-Year Institutions

Culver-Stockton College
Harris-Stowe State University
Lincoln University
Missouri Southern State University
Missouri State University
Missouri Western State University
Missouri University of Science and Technology
Northwestern Missouri State University
Truman State University
University of Central Missouri
University of Missouri-Kansas City
University of Missouri-St. Louis

National Student Clearinghouse Services

The college has contracted with the National Student Clearinghouse to provide services to third parties and to students. Third parties can obtain degree verification, verification of attendance and current enrollment information at www.studentclearinghouse.org/

Students with access to Banner Self-Service can print enrollment verification certificates to send to health insurers, housing providers or other organizations requiring proof of enrollment. They can also check loan information, view enrollment history and view enrollment verifications provided to third parties.

Credit for Prior Learning

St. Louis Community College participates in several programs designed to evaluate educational experiences obtained through nontraditional college programs. These programs are designed to assist the college and the student to equate previously acquired knowledge in terms of college credit. Students should be advised that different colleges use different policies on the acceptance of Credit for Prior Learning. St. Louis Community College cannot guarantee the transferability of prior learning credit that has been awarded by another institution. Credit is recorded on the student’s transcript and identified with “R” instead of a grade. Students are encouraged to consult with an academic advisor regarding the use of Credit for Prior Learning in their educational planning.

College Level Examination Program (CLEP)

The College Level Examination Program (CLEP) is designed to evaluate your college-level learning, no matter how or where the learning took place. CLEP examinations, designed by the College Entrance Exam Board, are divided into two types, general and subject. St. Louis Community College will grant credit for subject exams. When the exam is similar in content to a course offered by St. Louis Community College, credit will be equated to a specific course. When no course equivalent exists at St. Louis Community College, credit may be granted as elective hours in the same field as the examination. Students who have college credit should note that credit will not be given for CLEP exams if the student has college credit for the equivalent course.

Advanced Placement (AP)

Students who have successfully completed college-level courses while still in high school may be eligible for credit or placement if they make satisfactory scores on the Advanced Placement Examination sponsored by the College Board. Participating high schools administer AP exams at the end of the course. Students interested in college credit or advanced placement should have the test scores sent to the Registrar’s office. College credit is granted for students earning a minimum score of three on the exam.

Departmental Examinations

A student who has acquired subject matter knowledge taught in a particular course—by reading, job training, etc.—may petition to receive credit in a course by attempting an examination. The student should discuss with the appropriate department chairperson whether he/she is properly prepared to take the exam. The chairperson can refuse permission to a student he/she feels is insufficiently prepared. Tutoring is not provided, nor is passing the exam guaranteed. The exam is graded on a pass-fail basis and no letter grade is given. The student’s transcript shows the grade symbol “R”—credit by examination. Students planning to transfer should know that some institutions do not accept credit by examination. Students who are considering St. Louis Community College departmental examinations may initiate this procedure by completing an Application for Departmental Proficiency Examination. Contact the department chair or appropriate faculty person for applications.

Industry Credentials

Students who have received training through alternative methods should provide a copy of a certificate of completed training, a lesson plan or training content (if available), dates of attendance, and/or other information showing what was taught. Evidence of evaluation may also be required (e.g., proficiency exam scores). Credit will only be awarded to training that has been completed within the last five years.

Military Educational and Training Credit

Military educational and training credit can be transcripted through the Community College of the Air Force (CCAF), the Army/American Council on Education Registry Transcript System (AARTS) and the Sailor/Marine American Council on Education Registry Transcript (SMART). Credit will be awarded based on the nature of the credits transcription, credit recommendations for military training schools, or ACE occupational credit recommendations.

Portfolio Evaluation

Students may request awarded credit for a course that does not have an established method for granting Credit for Prior Learning. In such instances, the student may submit a portfolio of work for review by a faculty member or department chair, as appropriate. The student will meet with the chair to complete Approval of Alternative Credit for Prior Learning, providing an outline of the requirements for the student.

Confidentiality of Student Records

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records (an eligible student under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution). These rights include:

  1. The right to inspect and review the student’s education records within 45 days after the day St. Louis Community College (“college”) receives a request for access. The appropriate department and school official shall make arrangements for access to these records and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. This is a list of official records and their locations: Advisement (Advising); Counseling (Counseling); Disciplinary (Student Affairs); Enrollment Records (Enrollment Services); Financial Aid (Financial Aid); Placement (Career and Employment Services); Medical (Student Affairs); Security (College Police); Photo Identification Card (Campus Life).
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. For those students wishing to question the accuracy or appropriateness of their records, a form requesting a challenge is available in the Enrollment Services office. This written request should identify the part of the record the student wants changed, and specify why it should be changed. The form should be filed with the Vice President for Student Affairs. If the college decides not to amend the record as requested, the student shall be notified in writing, and an appeal of the decision may be made by the student to the Student Appellate Hearing Committee.
  3. The right to provide written consent before the college discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The college discloses directory information without the student’s consent and includes the following: name, currently admitted and currently enrolled, class level, full- or part-time enrollment, division, program of study, dates of enrollment, degrees received, height and weight for members of athletic teams, awards received, honors and college issued email addresses. Requests to withhold release of directory information should be made online through Self-Service Banner and should be received on the first day of each term during which the student wishes the withholding to be effective.

In addition, the college discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel) and a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or appellate committee. A school official also may include a volunteer or contractor outside of the college who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities at the college.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520

For more information about records and information that may or may not be disclosed and other information regarding the confidentiality of student records, please see Administrative Procedure G.11 (https://www.stlcc.edu/docs/policies-and-procedures/admin-procedures.pdf).